Product overview

How Bosca works

Every small business has the shoebox: a year of receipts handed over at the worst possible moment. Bosca replaces it — receipts become structured, VAT-ready expense data the moment they're photographed, and your accountant sees them without a single email attachment.

The pieces

Bosca is a suite of three parts that share one job: get paper into clean data with as little typing as possible.

The mobile app (iPhone & Android) — where receipts are captured, expenses are tracked, and reports are run. Everyone uses this, on every plan.
AI scanning — every photo is read by an AI document model that extracts merchant, date, totals, VAT and individual line items, in seconds.
The web portal — a browser dashboard for accountants (Business plan) to review, verify and approve their clients' receipts and invoices as they arrive.

Scanning: the core of everything

The Scan button sits in the middle of the app for a reason — it's the whole workflow for most receipts.

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Snap Photograph the receipt — crumpled, faded, or metres long.

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AI reads it Merchant, date, total, VAT and line items extracted automatically.

✏️

Glance & confirm Review the pre-filled expense, fix anything, save.

📊

Done It's in your ledger, categorised and report-ready.

Got a backlog? AI Scan (from the Home screen) processes a stack of receipts in one batch — photograph them one after another and let the queue work through them.

See it in action — one receipt, start to finish

Step through with the arrows (or swipe on a phone) — click any screenshot to view it full size.

Bosca home screen showing the plan, scans remaining, Google Drive backup status and scan activity — **1 · Start at Home**Your dashboard: plan and scans remaining up top, Google Drive backup status, and live scan activity. Tap *Scan* in the bottom bar.

Camera screen photographing a long Lidl receipt, with AI Scan selected and the remaining scan count shown — **2 · Snap the receipt**Point and shoot — even a metre of crumpled Lidl receipt. Choose *AI Scan*, or *Import* a photo you took earlier.

Home screen showing one scan processing in the background with a queued notification — **3 · Pocket your phone**The scan processes in the background (only on Android, iOS users must keep application open while scanning is in progress) — keep shopping, keep scanning. Scan Activity shows the queue working.

Home screen showing the completed scan while Google Drive backup runs automatically in the background — **4 · Backed up as it happens**The moment the scan lands, backup kicks in on its own — the receipt is on its way to *your* Google Drive before you've left the shop.

Scan Activity showing the completed scan with the merchant name and EUR 7.00 total extracted, all receipts backed up — **5 · Seconds later: done**Receipt details read automatically, the expense created, every receipt safely backed up.

View Expenses screen listing scanned receipts by date with categories, line item counts and totals — **6 · Filed, not piled**Every scan lands in your expense ledger — dated, categorised, searchable, with the receipt thumbnail attached.

Expense details showing supplier, address, VAT number, net, tax and total amounts, and extracted line items — **7 · Every detail extracted**Supplier, address, VAT number, net/tax/total breakdown — and each individual line item, ready for reports.

Expense details showing the original receipt photo backed up to Google Drive with its Drive folder location — **8 · The original, kept safe**The receipt photo stays attached and is backed up to *your own* Google Drive, in a tidy year/month folder.

Total effort from till to ledger: one tap and one photo. Everything else happened on its own.

Business plan: the phone and the portal, in tandem

This is the heart of the system — two apps, two people, one shared source of truth.

One shared ledger: the client captures, the accountant verifies, both always see the same state.

A day in the life

9:15 — the client buys fuel, snaps the receipt at the till, and pockets their phone. Bosca has already read the merchant, amount and VAT; the receipt image and data sync to the cloud.
11:30 — the accountant opens the portal dashboard: new items are waiting, flagged by client. The dashboard shows pending counts, monthly spend, overdue invoices and the current VAT period at a glance.
11:32 — reviewing a receipt, the accountant sees the original image side-by-side with the extracted fields. Where the AI was less certain, the field is highlighted on the document itself, so checking it takes a glance, not a hunt. Keyboard shortcuts (approve, reject, next) make a stack of twenty receipts a two-minute job.
11:34 — one receipt is illegible, so it's rejected with a note. Back on the client's phone, its status updates — they re-scan it properly that afternoon.
VAT deadline — no shoebox, no chase-up emails. The receipts were reviewed weeks ago, the day they happened; the accountant opens the VAT3 pack, transcribes the boxes, and publishes the reviewed purchases to Sage — or exports CSV for whatever ledger the practice runs.

Click or tap either screenshot to view it full size.

Web portal dashboard showing items awaiting review, an approval summary, new expenses this week and a client card with sync status — **The accountant's dashboard.** Everything awaiting review, the approval picture, and what's new this week — per client, at a glance.

Portal receipt review: the original receipt image beside the extracted fields with approve and reject buttons — **Receipt review, side by side.** The original image sits beside the extracted fields — approve or reject with a click or a keyboard shortcut, and anything the AI wasn't sure about is flagged for a second look.

Joining takes one invite code and two minutes — see the connect to your accountant guide.

From receipts to returns

Because every receipt is VAT-classified the moment it's scanned, the portal builds the returns work as the year goes by.

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VAT3 pack The purchases side of every VAT3 — EU acquisitions, postponed accounting, reverse charge and all — assembled continuously. Open the pack on the 23rd and transcribe the boxes.

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RTD grid Net-by-rate purchase detail tracked at capture all year, so the Return of Trading Details becomes a report instead of a year-end reconstruction.

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Trial balance & nominal journal Every receipt coded to its nominal account, with drill-down from any figure to the receipt image in three clicks — and a transactional nominal journal export, ready to post.

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Publish to Sage Reviewed purchases post to Sage Business Cloud as invoices on the creditors ledger, with paid receipts settled against your chosen bank account — and more accounting package integrations are on the way.

What this does to the economics of a shoebox client, a VAT3 and an RTD — the numbers are on the accountants page.

Why this beats the shoebox

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Nothing gets lost Receipts are captured the moment they exist — not fished out of a glovebox in January, faded to blank.

⏱️

The work disappears No typing, no spreadsheets, no envelope-stuffing. A receipt costs five seconds, once, at the till.

🔍

Verified, not just captured AI extraction plus human approval means the data going into returns has been checked twice.

📅

Year-round, not year-end Accountants review little and often instead of drowning in a deadline-week shoebox dump.

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Your data stays yours Free keeps data on your device; Pro backs up to your own Google Drive; export to CSV is never paywalled.

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VAT-ready by default VAT amounts are extracted per receipt and line item, so period returns are an export, not a project.

Ready to look closer?

See plans & pricing, browse the step-by-step guides, or jump straight into the alpha tester setup.